**Privacy Policy**

“Simple Settings Ltd.,” “SSL,” “We” and “Our” refer to the company Simple Settings Ltd.

Simple Settings Ltd. respects your privacy and is committed to protecting your personal data. This Privacy Policy is designed to inform you about the types of information we may collect and process when you visit our website: https://simplesettings.com.

Please note that this Privacy Policy is specific to the usage of our website and does not cover how your data may be processed if you are an employee of Simple Settings Ltd., a representative of a partner organization, a client, or an end user of our products and services.

**1. Data Controller / Data Processor**

Simple Settings Ltd. is the Data Controller for the personal information you provide to us.

**2. Data We Collect**

a. **Personally Identifiable Data:**
– Your name
– Your email address
– Your home address
– Your phone number
– Your date of birth

b. **Recruitment & HR Data:**
– CV
– Work history
– Qualifications and education experience
– Answers to application questions
– Notes on the outcome of your application or interview
– Permission to work status
– Career preferences
– Work availability
– National insurance number
– Email communications metadata and content
– History of criminal convictions/prosecutions
– Equality act information: gender, race/ethnic origin, and age group
– Enhanced Disclosure and Barring Service check (DBS) outcome
– Details about or copies/scans of identification documents

c. **Device Data:**
– Device type
– Operating system
– Unique device identifiers
– Device settings
– Geo-location data

d. **Preference Data:**
– Cookie consent preferences
– Email marketing preferences

e. **Communications Data:**
– Interactions with our communications
– Content of communications between you and Simple Settings Ltd.
– Time, date, and location of access to communications

**3. How We Collect and Why We Have Your Data**

We collect most personal information directly from you when you:
– Contact us
– Use our website
– Apply for or inquire about job opportunities
– Access email communications from us

We use this information for purposes such as recruitment, providing our services, customizing website experiences, communication, analytics, market research, advertising, marketing, business development, internal record keeping, and legal compliance.

**4. Sharing Your Information**

We may share your information with:
– Our sub-processors assisting in providing our website, products, and services
– Parent, subsidiary, or affiliate companies
– Employees, contractors, and agencies managing parts of our business
– Courts, tribunals, regulatory authorities, and law enforcement agencies, as required by law
– Third parties, including agents or subcontractors assisting in providing information, products, services, or direct marketing
– Entities acquiring our business or to which we transfer a substantial amount of our assets

**5. Lawful Bases for Processing**

We rely on the following lawful bases for processing your information:
(a) Your consent
(b) Contractual obligation
(c) Legal obligation
(d) Vital interest
(e) Legitimate interest

Our legitimate interests include improving products and services, providing good customer service, developing offerings, measuring program effectiveness, keeping stakeholders informed, complying with regulations, fulfilling legal duties, keeping services available online, protecting data, ensuring employee qualifications, and maintaining data security.

**6. Data Security**

While we have implemented policies and procedures to protect processed data, no method can guarantee absolute data security. We cannot guarantee the security of data transmission, storage, or protocols.

**7. Data Retention**

We retain personal data only as long as necessary for processing tasks. Job application data is securely destroyed six months after completion. General enquiry data is securely destroyed six months after completion. If you agree to future contact for job opportunities, we may retain data for a longer period.

**8. Children’s Privacy**

We do not provide services directly to children via this website or proactively collect their personal information.

**9. Changes to this Policy**

We keep our privacy notice under regular review. Check this policy regularly for updates. If new or updated processing activities require consent, we will seek your permission.

**10. International Transfers of Personal Information**

Personal information may be stored/processed in the UK, EU, and the United States. Transfers to countries without adequacy agreements will have additional safeguards in place, such as SCCs or IDTAs.

**11. Your Data Protection Rights**

Under data protection law, you have rights including:
– Right of access
– Right to rectification
– Right to erasure
– Right to restriction of processing
– Right to object to processing
– Right to data portability

Contact us at admin@simplesettings.com to exercise your rights.

**12. Further Disclosures**

– **Social Media:** Check the privacy policies of social media platforms for information on data handling.
– **Log Data:** Servers log data for website performance and security.

**13. Managing Newsletter Permissions**

Update your settings through unsubscribe or manage preferences links in email footers. Contact us at admin@simplesettings.com. Retained information may be used for suppression lists.

**14. Use of Cookies and Similar Technologies**

Refer to our cookie policy for details on types of cookies and management.

**15. Making a Complaint**

Contact us at admin@simplesettings.com before approaching the Information Commissioner’s Office (ICO).

**16. Contact Us**

For questions or concerns regarding data privacy, contact us at admin@simplesettings.com.

*Policy version: 1.0